Use Google+ Circles to organize your mail Two-factor authentication means that any time someone (including you) attempts to sign into your account from a new device, Google will ping you via another device that you’ve specified, such as your cellphone, before granting access.Ī great article about setting up Google’s two-factor authentication, and I will not blame you if you drop everything-including this very article-to read it right now and get set up.Ħ. Think of this as a “sleep better at night” enhancement to your Gmail experience. Use these for your own visual filing system and to make messages really pop when you skim your inbox. Gmail lets you choose from “stars” in a variety of shapes and colors. Depending on how you work and the colors that catch your eye, choices including purple stars, orange arrows, green check marks, purple “?” boxes, and more. Go to the Gear menu -> Settings, click General, and scroll down a little to see all your star options. Click on the disclosure triangle next to the reply arrow and in the menu that appears, choose Filter Messages Like This.
You can also create filters directly from a message you’re viewing. In the next window, choose your action-you can assign a label and archive the messages to spare your inbox or, if you honestly won’t get to them, trash them and save yourself the guilt. For example, to deal with your uncle’s many messages, create a filter with his email address in the From field (say, and click Create Filter With This Search. You’ll have the option to enter criteria as well as test to make sure the filter is picking up the right messages. Select Create A New Filter at the bottom. To set up a filter, go to the Gear menu -> Settings and click Filters. Use Gmail’s filters to sort messages and apply actions to them. If you belong to a lot of email lists or forums, or you you have one uncle who just can’t stop forwarding cat photos and chain letters, filters are a killer way to enlist Gmail to fight your organizational battles for you. Use filters to sort important messagesįilters are a great way to automatically sort mail based on various attributes such as the sender’s address, whether the message include attachments, and whether keywords appear in the subject or body.
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